An open demo policy
Hundreds of demos a month arrive through the website form. Sorted by status and genre, they leave the team time to listen instead of sorting links.
Demo submission software for record labels. Every demo heard. Every artist answered.
Demos reach your label through your website, Discord, Typeform and a pile of DMs. LabelBase's demo submission software gathers them in one inbox where your team listens, decides and answers every artist.
2000+ demos processed monthly
Trusted by independent labels and modern music teams
Your demos are everywhere. Your answers, nowhere.
Without demo submission software, a label's demos are spread across an email inbox, Instagram DMs, a Discord channel and a form that writes into a spreadsheet. Links expire, nobody knows who listened to what, and the artist behind the record you should have signed is still waiting for a reply.
- Gmail
- Discord
- Google Sheets
- Notion
- Dropbox
- WeTransfer
- SoundCloud
LabelBase turns demo management into one place: every source feeds the same inbox, your team listens and decides there, and every artist hears back.
Every source, one inbox
Keep your website form, your Typeform, your Discord. LabelBase collects from each of them and files every demo the same way, so the inbox reads like one list.
- Website form
- Typeform
- Tally
- Webhook
- Discord
- Audio upload
Your own submission form
Build it with the fields your label needs, or embed it on your website. Only the domains you allow can post to it, and a hidden field keeps bots out.
Any form, through a webhook
Connect Typeform, Tally or any tool to the signed webhook. AI reads the payload, whatever its field names, and pulls out the track link, artists, title, message, email and socials.
A Discord bot for demo intake
Type /labelbase, or right-click a message and choose Send to LabelBase. Spotify, SoundCloud, YouTube, Bandcamp and Apple Music links are detected automatically.
Audio files
Artists can also upload an audio file directly, up to 500 MB, from your submission form.
Listen, give feedback, decide
Open a demo and everything is there: the player, the artist, their message. Your A&R talks about the music, not about where the link went.
Listen in the browser
Every demo plays in its review panel. Listens are tracked, so you know which demos have been heard and which haven't.
A status for every demo
Pending, Feedback, Approved or Rejected. Filter the inbox by status, genre or mood to see what is left to review.
Feedback the artist can act on
Write feedback on a submission or one of its versions and choose whether the artist sees it. They answer with a new version, kept in the same submission.
Rules for what you accept
Accept only the release types you sign, only artists you already work with, and only the audio and image formats you take.
No demo left unanswered
A label's reputation is built on the demos it turns down as much as on the ones it signs. LabelBase makes sure every artist hears back.
Automatic emails
Approve, decline or send feedback, and the artist is emailed. Nobody has to remember to write back.
From demo to release
Approving a demo creates a release in your pipeline with the artist and the track attached. Planning, splits and the contract start there.
“We replaced Notion, Airtable, and three Google Sheets with LabelBase. Our A&R team finally spends more time listening than managing spreadsheets.”
AntonioA&R, Head in the CloudsHow do demos reach your label today?
Show us in a short call. We'll walk you through the same flow in LabelBase, from the first submission to the artist's answer.
How labels use demo management
A community on Discord
Artists already share tracks in the label's Discord server. Moderators send the best ones to LabelBase in two clicks, and the artist completes their details in a short form.
Returning artists
Limited to accepted artists, the inbox becomes a channel for new versions: feedback, a revised mix, then approval and a release.
Demo submissions: your questions
How do artists send demos to my label?
Through your LabelBase form or a form embedded on your website, through any tool connected to the webhook, from your Discord server with the LabelBase bot, or by uploading an audio file. All of them land in the same inbox.
Can I keep my existing demo form?
Yes. Connect Typeform, Tally or any tool that sends webhooks to LabelBase. The AI maps its fields to a submission, so you don't have to rebuild the form.
Do artists get an answer?
Yes. Approving, declining or sending feedback emails the artist automatically, and feedback you mark as visible appears with their submission.
Can I filter out the demos I don't want?
You can limit submissions to the release types you accept or to artists you already work with, accept website submissions only from the domains you allow, and set the audio and image formats you take.
What happens when I approve a demo?
LabelBase creates a release from it, with the artist and the track attached, so the release plan, the splits and the contract start from the demo itself.
Same demos. Same team. A different week.
Without LabelBase
With LabelBase
A demo link sits in someone's DMs for three weeks.
Every demo lands in the same inbox, in the same format.
Nobody knows who listened to what.
Listens are tracked and every demo has a status.
Artists chase you for an answer, then give up.
Approve, decline or give feedback: the artist is emailed.
A signed track is retyped into a spreadsheet, then a release plan.
An approved demo becomes a release, artist and track attached.
Stop losing the next great demo
A short call with the team behind LabelBase: we look at how demos reach you today and show you the inbox that replaces it.